General Terms and Conditions for Hotel Accomodation Contacts
1) The Customer must advise the Hotel of the number of guests –subjects to the Hotel´s capacity – and provide a list of names at least 3 days (72 hours) prior to arrival to ensure proper rendition of services. If fewer guests come than agreed on the Customer must pay for the number initially given, at least the number of agreed on. If more guests come, the Customer shall be charged for the actual number of guests.
2) For events that continue beyond the contractually agreed period or after 11 p.m., the Hotel may charge the Customer for additional expenses, particularly for follow-up events and personnel.
3) The Customer shall be liable to the Hotel for any loss or damage during the contractual period unless the Hotel is responsible for the same or it is caused by a third party.
4) The Hotels prior consent is required for putting up decoration or other items, all of which must be in conformity with local fire regulations. If they are not collected immediately, within at most 12 hours of the end of the event, they shall be stored at the Hotel and the Customer shall owe a fee equal to the rent for the space used.
5) The Customer most procedure at its own expense and in good any official permits or licenses necessary to hold the event. It shall be incumbent on the Customer to comply with any applicable requirements under public law and other applicable provisions of law. It must pay any third-party charges, including royalties for the exploitation of performing rights, entertainment tax etc., directly to the party entitled.
6) If the Hotel procures technical or other equipment for the Customer, it shall be acting in the Customers name and for the Customers account. The Customer shall be liable for handling the equipment with care and returning it properly and shall indemnify the Hotel against any claims arising out of the use thereof.
7) As a rule, the Customer is not allowed to bring food and beverages to events. Exceptions may be made in special cases (e.g. national specialities) by written agreement. In any case, however, the Hotel will charge a service fee of corkage, if appropriate.
8) Prior written consent shall be required for any newspaper advertisements, other advertising and publications that refer to the Hotel and / or contain e.g. invitations to interviews or sales events. If the Hotels basic interests are thereby impaired, it may cancel the event ant demand reimbursement of expenses.
9) The rooms reserved shall be available to the Customer at 3 p.m.. They must be vacated by noon on the day of departure. If no time of arrival is specified, the Hotel shall be entitled to give the reserved rooms to other guests after 6 p.m., from which the Customer may not derive any claims. The Customer shall not be entitled to any particular rooms or accommodations. If the latter are confirmed in the acknowledgement of the customers order but are not available, the Hotel shall be obliged to endeavour to provide an equivalent substitute in the Hotel or in other buildings.
10) The place of performance for both parties shall be the location of the Hotel. The Venue shall be Cologne.
11) Derogations and additions hetero as well as collateral agreements must be made in writing in order to be valid. The same shall apply to this requirement of written form. If any provisions of the agreement between the Customer and Hotel or of these Terms and Conditions should be void or invalid, the other provisions thereof shall not be thereby affected. In such case the parties shall be obliged to replace the void or invalid provisions with provisions that answer the business purpose thereof as closely as possible.
12) The German text shall prevail.
